If your group travels more than a few times a year, you should not be re-pricing a van every time. Send us your season calendar. We hold your dates and lock your rate.
The short answer: A group account is for organizations that travel on a schedule — church student ministries, private school athletics, and club sports programs. You send us the dates you already know about. We reserve the vans, fix your rate for the season so peak weekends do not move your budget, verify your recurring drivers once instead of every trip, and invoice you instead of taking a card at pickup. There is no fee to open an account and no minimum number of trips.
Most organizations move people one of two ways, and both have a cost that does not show up on an invoice.
The volunteer caravan. Four or five personal vehicles, each with a different driver, a different arrival time, and a different auto policy. The group gets split across cars. If one driver cancels the morning of, someone is scrambling. And the coverage question — whose policy is carrying children who are not theirs — is one most organizations would rather not answer after the fact.
The aging 15-passenger van. Many churches and schools have been steadily retiring these. The 12-passenger Transit is a different vehicle class entirely: it drives like a tall SUV, takes a regular driver’s license, and every van is 2024 or newer, still under Ford factory warranty.
A group account is the third option, set up once and reused all season.
Reserve your known dates up front and your rate is fixed for the season, including holiday and tournament weekends when van pricing normally rises. This is the main reason groups open an account.
Your dates are held. Tournament weekends and retreat weekends are the same weekends every other group in the metro wants a van, and they go first.
We verify your recurring drivers a single time rather than at every rental. Any driver 25 or older with a valid U.S. license qualifies. No commercial license needed.
Established accounts are invoiced rather than paying by card at pickup, which fits how most churches and schools actually process expenses.
We can deliver to your campus, church, or the tournament facility for a flat fee quoted with your dates.
Text (214) 699-9134. Not a call center, not a counter.
Student retreats, summer camps, mission and service trips, conferences, choir trips, senior adult outings. Fall retreat season and summer mission season are both booked well in advance, so the calendar is usually known months out.
Athletic travel, academic competition, field trips, choir and band. Weekly during a season, which is exactly the pattern an account is built for.
Volleyball November through April, basketball November through March, baseball February through June, fall ball September through November. Teams that travel eight to twelve weekends a season get the most out of an account.
Airport shuttles, offsites, visiting teams and visiting clients. Recurring corporate transport works the same way.
1. Send your calendar. Email or text the dates you already know — retreat weekends, tournament dates, camp weeks. Approximate is fine.
2. We confirm and hold. We check the dates against the fleet and confirm which we can hold, with your rate for each.
3. Verify your drivers once. Each recurring driver completes license and insurance verification a single time.
4. Trip by trip. Confirm a week or so ahead, pick up in North Dallas or take delivery, and we invoice.
Dates change. Tournaments get added, retreats move. Tell us and we adjust.
Every van is a 2024-or-newer Ford Transit XLT, still under full Ford factory warranty.
We will hold the dates and confirm your rate. Text (214) 699-9134 or email hello@dallaspassengervanrentals.com.
Already know your dates? Church groups · Sports teams · Airport transfers · Wedding shuttles · 12-passenger van rental · Van rental Frisco · Van rental Plano
Not ready for an account? Book one trip now. Pick your dates, see live pricing, confirm.
“Dallas Passenger Van Rentals made the process simple and convenient, and it was much easier than renting a large van through the airport, which is really the only other viable alternative.”
John McGough, June 2026 · Google review
No. There is no setup fee and no minimum number of trips. If your group travels more than a couple of times a year, an account saves you time and protects your rate.
The earlier the better, because dates are held first come. Church retreat season in October and November and club tournament weekends fill first. Summer mission trips and youth ski trips are typically booked eight to twelve weeks out.
Tell us and we adjust. Schedules move, tournaments get added and retreat dates shift. That is expected and there is no penalty for it.
Yes. Any driver 25 or older with a valid U.S. driver’s license. The Transit drives like a tall SUV, so no commercial or special license is required. For a group account we verify your recurring drivers once rather than at every rental.
Established group accounts are invoiced. First-time bookings are typically by card, and we move to invoicing once the account is set up.
Yes, for a flat fee quoted with your dates. Delivery to DFW or Love Field is available if your group is flying in.
The vans carry commercial coverage and every rental runs under our written rental agreement. Drivers can use personal auto coverage or add coverage at checkout. If your organization needs specific documentation, tell us what your risk manager requires and we will tell you plainly what we can and cannot provide.